Financial Aid FAQs



  1. What is the difference between subsidized and unsubsidized Direct Loans?
  2. Why do I need to complete Entrance Loan Counseling?
  3. Why do I need to complete Exit Loan Counseling?
  4. Why hasn't my Direct Loan been credited to my student account?
  5. Why hasn't my Perkins Loan been disbursed?
  6. Why hasn't my parent loan (PLUS) been disbursed?
  7. How do I receive my Alternative Loan funds?
  8. How do I increase/reduce my Direct Loan amount?
  9. Why was I offered this amount in a Direct Loan?
  10. I'm trying to complete Entrance Counseling, but I don't have a PIN. What do I do?
  1. How/why do I get a refund check?
  2. How much will my refund check be?
  3. When will I receive my refund check?
  4. Why hasn't my financial aid been applied to my student account?
  5. What will happen to my financial aid if I drop a class after the drop/add period?
  6. What will happen if I withdraw from kc?
  1. What is an overaward?
  2. Why is my financial aid different this year than last year?
  3. Can I have more aid?
  4. How is my financial need determined?
  5. What is the maximum income limit for financial aid?
  6. When will I get an award letter?
  7. Who is eligible for aid?
  8. Are international students eligible for financial aid?
  9. Why is the financial aid kc offered different than the aid I was offered at other schools?
  10. I am going to transfer to/from kc, what do I need to do?
  11. How many credit hours do I need to receive my full grant amounts?
  12. My sibling attends another school, why is my aid different?
Applying for Aid
  1. How do I apply for financial aid?
  2. What is the priority deadline?
  3. What is a Student Aid Report (SAR) and do I need to send it back?
  4. How can I be considered independent?
  5. Can I appeal my dependency?
  6. How much does it cost to attend Kettering College ?
  1. What is the verification process and why must I complete it?
  2. My Student Aid Report (SAR) states that I am selected for verification, what do I need to do?
  3. Do I have to complete verification?
  4. How long will the verification process take?
Special Circumstances/Change of Income
  1. What can I do if my financial situation changes after I apply for aid?
  2. My parents have divorced since I filed my FAFSA, what can I do?
  3. How long does the change of income take?
  4. How do I request consideration for a change in income?



Q1. Students must demonstrate financial need to receive a subsidized Direct Loan. Kettering College will determine whether you qualify for this loan based on the results of your Free Application for Federal Student Aid (FAFSA). The federal government pays the interest on a subsidized loan while students are in school at least half-time and during periods of grace and deferment. Students can qualify for unsubsidized loans regardless of financial need, but will have to pay all of the interest charges. Students have the option of allowing the interest to accrue until they enter repayment or making small interest payments quarterly to the Direct Loan Servicer.

Q2. Kettering College is required to provide Entrance Counseling to all first-time student loan borrowers before we disburse a student loan. Entrance Loan Counseling is a short online tutorial that explains to you the necessity of repaying you Direct Loans. It also gives an explanation of the consequences if you fail to repay these loans, and also helps you budget your money while in school. Your loans will not be disbursed until you have completed Entrance Counseling. You must only complete Entrance Counseling once.

Q3.  Credit balance release dates will be determined prior to each semester.  The dates will then be posted on the website under financial aid, credit balance release dates.  It will also be published in the student news letter, and outside of the student services offices.  Students will also receive an email at their kc student email accounts.

Q4. In order for your loans to be disbursed, you must have completed the following:

  1. Registered for at least half-time enrollment (6 credit hours).
  2. Returned your Master Promissory Note (MPN), if this is the first year you have borrowed.
  3. Completed Entrance Loan Counseling
  4. Waited 30 days into your first semester for new kc borrowers.
  5. Maintained satisfactory academic progress.
If you have not completed one of the steps listed above, your loan will not be disbursed. You must also have returned all other documentation requested by our office.

Q5. In order for your Perkins Loan to be disbursed, you must complete the Perkins Loan application and promissory note. You must be registered for at least half-time and maintain satisfactory academic progress. You must also have returned all other documentation requested by our office.

Q6. The most common reason preventing the parent loan from being disbursed is that the promissory note has not been completed correctly, signed and returned to our office. If we do have your correct PLUS promissory note, your loan may not have been disbursed because the credit check (which is performed by the loan origination center) has not been approved.

Q7. Alternative Loan funds are sent to our office via check. Once we have verified that you are enrolled for the appropriate number of hours and are eligible for the funds, we will forward the check to the Student Accounts office. This office will contact you to endorse the alternative loan check. Alternative loan funds are applied to your student account, and if this creates a credit balance, you may receive refund check from kc.

Q8. To increase or reduce your Direct Loan amounts, you will need to contact the Financial Aid office to determine if possible. If the Financial Aid office determines that it is possible, you will need to document your request in writing.

Q9. Your loan amount is based on your student status, where you are in your program of study, and the type of degree you are pursuing. Dependent students cannot increase the Direct Loan amounts even if you are declining the parent loan (PLUS). The only way you can receive an additional unsubsidized loan amount is if you are independent or you parents' PLUS loan is declined due to an adverse credit check.

Your Direct Loan is based on where you are in your program of study:
First-year students = $2625
Secondyear students = $3500
Third- and fourth-year students = $5500

Students pursuing an associate degree may borrow:
First year = $2625
Second year = $3500

If you are an independent student (based on your FAFSA results), you may borrow an additional unsubsidized loan based on where you are at the your program of study:
First and second year = $4000
Third and fourth year = $5000

Q10. After you have read through the Entrance Counseling Website you must complete the quiz. There are two options for entering your information. You may login with a PIN or you may login without a PIN (get your PIN). If you choose to login without a PIN, you will be prompted to enter your name, social security number, and birth date. You must then enter a school. On the list of schools, you must choose Kettering College . Follow the instructions to finish Entrance Counseling.

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Q1. A refund check may be issued to a student when the student's financial aid is greater than his or her charges for that particular semester. For example, if a student has a Pell grant for $2000 per semester and a subsidized Direct Loan for $1293 per semester, the student's total aid would be $3293. If that student's charges for the semester total $2855, the student would receive a refund check for $438. All college charges are paid for with a student's financial aid, including room, cafeteria, and bookstore costs before refund checks are issued.

Q2. To determine the amount of your refund, check you should compare your kc charges with your anticipated financial aid. In most cases, this will be evident on the registration billing statement you receive when registering for classes. You can also use your award letter to review your financial aid.

Q3. Typically, refund checks are available to returning students beginning the twelfth day of the semester. Students attending kc for the first time are required to be attending for thirty days prior to having their loans credited to their student account. To receive a refund check at that time, students must be registered in the appropriate number of credit hours and have completed all necessary paperwork or online procedures.

Q4. Loans: If you are a first-time loan borrower, in order for your loan to be disbursed, you must have completed Entrance Counseling and returned your Master Promissory Note (MPN). Most students complete Entrance Counseling online at If you have not returned your MPN and need a new one, please contact our office. If you have received loans previously at kc and your loan was not disbursed this term, you may need to complete additional paperwork. You must also be enrolled at least half-time (6 credit hours) to receive student loans.

Grants: The Ohio Instructional Grant and the Ohio Student Choice Grant will not be disbursed unless a student is enrolled full-time. Your Pell Grant may be pro-rated if you attend less than full-time.

Q5. Nothing will happen to your financial aid at this particular time. Your charges will not be reduced, and you will be paying for the original number of hours you were enrolled for in that term. This may affect your Satisfactory Academic Progress (SAP) for Financial Aid at the end of the semester. Please check with the Financial Aid Office if you are unsure of the impact dropping a course will have to your SAP calculation.

Q6. If you withdraw from kc during the first 60% of the semester, your financial aid may be adjusted depending on the Federal Refund Calculation. This is a calculation that is processed by the Financial Aid Office. The staff will review what charges you are responsible for and what financial aid you are eligible to receive at the time of your withdrawal. Your financial aid may be reduced or even canceled based on this process, and you may end up owing a balance to the institution. You will be notified of the outcome of this process through your monthly student account statement. It takes several weeks for this process to be finalized.

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Q1. An overaward occurs when a student's need-based financial aid exceeds his or her calculated need, or all financial aid exceeds the student's cost of attendance. This is described as an overaward because financial aid is designed to help a student pay only expenses associated with financing their education and not exceed that cost. Changes in the following areas can cause an overaward situation:

  • Housing plans
  • Enrollment status (number of credit hours)
  • FAFSA information
  • Student type (non-degree, certificate, degree-seeking, etc.)
  • Satisfactory Academic Progress status
  • Additional financial aid awards or resources
If a student is in an overaward situation, kc will modify their awards as necessary and send notification to the student.

Q2. Each year students are required to complete the Free Application for Federal Student Aid (FAFSA). The FAFSA reflects the prior year's tax information. As your or your parent's income and asset information changes from year to year, your financial aid eligibility may change. In addition to changes in your FAFSA information, your aid can be affected by changes in funding received by kc at the federal, state, or institution levels. Another factor could be the time you filed your FAFSA. Students who meet the priority deadline of March 31 are considered for all financial aid kc offers. If you filed by the deadline in a previous year and filed after the deadline this year, you may not have been offered certain grants and loans that you previously received.

Q3. A student's award package can include merit scholarships, state grants, employment, and loan assistance. Not all students receive all types of financial aid. If you meet the March 31 priority deadline, you may receive a more attractive award package than if you apply later. If additional financial aid becomes available throughout the award year, the Financial Aid Office awards that financial aid to the neediest financial aid applicants as determined by the FAFSA.

Q4. A student's financial need is determined by using the Expected Family Contribution (EFC) derived from the Free Application for Federal Student Aid (FAFSA). The EFC takes into account the number of family members in the student's household and the number of people in college. The student's income and assets are also considered when calculating the EFC. For a dependent student, the income and assets of the student's parents are also considered. Every student has a student budget (or cost of attendance) as determined by Kettering College . A typical off-campus student budget is $19,796. If the student has an EFC of 6,000, we would subtract the 6,000 from $19,796 to determine the student's financial need of $13,796. This means the student cannot have more than $13, 796 in need-based financial aid. It does not guarantee that the student will receive that amount in need-based aid. Need-based aid consists of grants, scholarships, tuition waivers or sponsorships, Federal Work Study, Perkins Loans, Nursing Loans, and subsidized loans. The remaining $6,000 (the EFC amount) in the student's budget may be covered by a Parent Loan (PLUS), an unsubsidized loan, or a private Alternative Loan depending on the student's eligibility.

Q5. The Financial Aid Office uses the results of the Free Application for Federal Student Aid (FAFSA) to determine a student's eligibility for need-based federal and institutional financial aid. Although there is no maximum income limit for financial aid, students with a lower Expected Family Contribution (EFC) are typically eligible for more financial aid resources than students who EFC is higher. The governing agency of the state has a separate formula for determining a student's eligibility for state grants.

Q6. Initial award letters for students meeting the priority deadline are sent by May 1 of each year. Award letters are sent out continually throughout the year for applicants who do not meet the priority deadline of March 31. All eligible applicants who complete the FAFSA and are admitted to Kettering College will receive an award letter within approximately one month of having your financial aid file complete.

Q7. To receive Title IV federal aid (Federal Pell Grant, Federal Direct Student Loan, Federal Work Study, Federal Perkins Loan, or National Nursing Loan) a student must meet the following requirements: be a U.S. citizen, a national, or permanent resident of the U.S., or be in the U.S. for other than temporary purpose; comply with the U.S. Selective Service registration requirements; be enrolled in a degree or eligible certificate program; be making Satisfactory Academic Progress for Financial Aid as defined by Kettering College ; not be in default on a federal loan; not owe a repayment on any Title IV funds; and have a valid Social Security Number. Some types of financial aid are not available if you have already received a bachelor's degree.

Q8. Federal and state financial assistance is only available to citizens of the United States. The inside cover of the Free Application for Federal Student Aid (FAFSA) discusses international financial aid eligibility. It states that only citizens and eligible non-citizens may receive financial aid. An eligible non-citizen is someone who is a U.S. permanent resident and has an Alien Registration Receipt Card (I-551), a conditional permanent resident (I-551C), or an other eligible non-citizen with an Arrival-Departure Record (I-94) showing any one of the following designations: "Refugee," "Asylum Granted," "Indefinite Parole," "Humanitarian Parole," or "Cuban-Haitian Entrant." If you are in the U.S. on an F1 or F2 student visa, or a J1 or J2 exchange visitor visa, or a G series visa, you are not considered eligible for federal or state financial aid.

Q9. Financial aid offers can be different from one institution to another for many reasons. Some types of financial aid are awarded based on criteria established by the institution, such as institutional financial aid. Funding for some federal programs is limited. Institutions receive an allocation, or set amount, for each of the campus-based aid programs (Federal Work Study, Federal Perkins Loan, and National Nursing Loan) from the federal government. Since schools receive different allocation amounts, institutions will have different rules and methods for awarding their allocation of limited funding. Institutions also have different costs of attendance, which can change a student's eligibility for need-based financial aid offered from one institution to the next.

Q10. If you wish to transfer to Kettering College , you need to add the kc school code (007035) to your Free Application for Federal Student Aid (FAFSA). You can do this by calling the Central Processing System (CPS) at             1-800-433-3243      . We will not be able to process the results of your FAFSA until you have been admitted to kc. Once your admission to kc is processed, we will begin the process of determining your financial aid eligibility. We will take into consideration the financial aid you received at your previous college in this process.

Q11. In order to receive the Ohio Instructional Grant, Ohio Student Choice Grant, and the full amount of your Pell Grant, you must be enrolled in at least twelve credit hours. Your Pell Grant will be prorated for less than full-time attendance. If you are enrolled for less than full-time, you will not be eligible for an Ohio Instructional Grant or Ohio Student Choice Grant.

Q12. It is possible that your sibling may be eligible for different forms of financial aid than you are if he/she is attending another college or university. Your sibling may have a different Expected Family Contribution (EFC) than you. This is because the EFC is comprised of your parental contribution and your contribution. You and your sibling should have the same parental contribution, but your student contribution will differ because of your individual earnings and assets. Your aid may also be different because schools distribute the funds they are given by the Department of Education differently. Each school has a different allocation of Federal Perkins Loan, National Nursing Loan, and Federal Work-Study funds. Given the nature of these allocations, a student may receive an award at one school and not another. Also, schools have various institutional funds that are only available at that particular institution. These funds are limited and distributed by college policies.

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Applying for Aid

Q1. To apply for federal, state, and institutional financial aid, you must complete the Free Application for Federal Student Aid (FAFSA). This form can be obtained through the Financial Aid Office at kc, as well as any high school or college. You can also complete it online at This form will ask you for your tax information from the previous year and, if you are dependent, your parent's tax information. If your parents are married, you must supply information for both of them. If they are divorced, you should provide information for the parent who provides you with the most support. If your supporting parent is remarried, you must also include your stepparent's information. This form should be completed no later than mid-February (to meet the priority deadline) the year you plan on attending school. If you don't meet the mid-February completion date, you can still apply throughout the year, but you may not receive the most optimal financial aid package. You and your parents can file the FAFSA before filing your federal tax forms. You should use estimated income and tax information. Your information can be corrected as needed after your taxes are filed. When filing the FAFSA, you should list Kettering College ' school code of 007035. This will ensure that kc receives the results of your FAFSA and processes your financial aid according to your eligibility. You should complete the FAFSA prior to each year you plan to be enrolled. Allow plenty of time for processing the FAFSA, as it can take up to eight weeks to process.

Q2. Kettering College must receive the results of your Free Application for Federal Student Aid (FAFSA) by our priority deadline of March 31 each year in order for you to be considered for all of the available financial aid. This is not the date by which you must mail the FAFSA or submit it online. We must have already received your FAFSA results, as well as your Kettering College Financial Aid Application, for you to be considered first-priority. If you file the paper FAFSA, you should allow eight weeks for processing. If you file online, you should allow up to four weeks.

Q3. The Student Aid Report (SAR) is a report of the information you provided on the Free Application for Federal Student Aid (FAFSA). You should carefully review this information for accuracy. If the information is correct, do not send it back. If you find incorrect information or you originally estimated information and need to report actual figures, you will need to make corrections. Please contact the Financial Aid Office if you are unsure how to go about making the necessary corrections.

Q4. To be considered an independent student when completing the Free Application for Federal Student Aid (FAFSA), you must meet one of the following criteria: be married at the time you are filing the FAFSA; have a child or other legal dependents for whom you, personally, provide more than 50% of the support and can document that support; both biological parents are deceased and the student is considered an orphan; or be a ward of the court. A ward of the court is someone whose guardianship has been placed with a court system or government agency, not necessarily someone who has a legal guardian or has been in foster care. A ward of the court must also have that status until age 18.

Q5. There is a dependency appeal process; however, only appeals with well-documented parental estrangement are approved. Being financially independent of your parents does not allow you to be independent for financial aid purposes. The Financial Aid Office can provide details regarding the process to appeal your dependency status.

Q6. Please see the Kettering College Financial Information sheet for current tuition and fees expenses, as well as residence hall costs.

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Q1. Verification is a process that all colleges receiving federal aid are required to complete. Students must complete verification in order to be eligible for need-based financial aid. The student completes the verification process by submitting various income and tax documents to the Financial Aid Office. The Financial Aid Office will compare the information on the tax forms to the information reported on the Free Application for Federal Student Aid (FAFSA). This is not done to find fraudulent FAFSA applicants, but to find and correct common mistakes made by parents and students. When an error is found, we make a correction to the student's FAFSA information. Schools are required to complete the verification process on 30% of their student population.

Q2. The Central Processing Systems (CPS) selects students for verification using pre-set criteria. The information printed on your Student Aid Report (SAR) will indicate if you have been selected for verification. If you have been selected, you may want to start gathering and copying the tax return you used to supply the information on the Free Application for Federal Student Aid (FAFSA), as well as all W-2s received for that particular tax year. We will notify you shortly after we receive the results of your FAFSA, letting you know exactly what information we need from you.

Q3. If you have been selected for verification, you must return all required documents for that process. If you refuse to complete verification, you will not be eligible for any need-based financial aid.

Q4. We will send you a letter telling you what information we need in order to complete verification. This letter is typically sent soon after we receive the results of your Free Application for Federal Student Aid (FAFSA). Once we have received all of the documents needed, we will compare your tax information to your FAFSA. If the information is correct or within a $400 difference, verification is complete and your aid will be awarded. If we need to make corrections to your FAFSA, it will take seven to ten days to receive the corrections back from the Central Processing Systems (CPS). At that time, we will complete verification and your aid will be awarded.

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Special Circumstances/Change of Income

Q1. If you (or your family) experience a change in your financial situation after you have completed the Free Application for Federal Student Aid (FAFSA), you should contact the Financial Aid Office at kc to explain your circumstances. If your (or your family's) income for the current tax year will be significantly less than the income your reported on your FAFSA, you may be eligible to have a change of income. This allows us to use a documented estimate of your current year income to re-evaluate your eligibility. We take special circumstances such as involuntary loss of employment, death of a wage earner, receiving a one-time lump sum distribution in a prior year, etc. into consideration. We do not take into consideration voluntary loss of employment due to returning to school. Even if changes are made to your eligibility, additional aid is not guaranteed.

Q2. In cases of divorce, you should contact the Financial Aid Office at kc to request a change of income. A written request, along with the documentation you will be asked to submit, allows our office to re-evaluate your financial situation and possibly adjust your financial aid eligibility. Even if changes are made to your eligibility, additional aid is not guaranteed.

Q3. Generally, a request to change income or to take other special circumstances into account takes three to four weeks to process. During times when our office is experiencing a high volume of requests (often in the summer months), the process may take longer. Make sure you are attentive to any correspondence regarding additional documentation needed for to process your request.

Q4. The first step in requesting a change of income or a change in marital status is to contact the Financial Aid Office at kc. A written request will be required; however, different documentation will be necessary for different situations.

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